Office Administrator
On site
Brighton, United Kingdom
Freelance
01-04-2025
Job Specifications
Build your future with Sovos.
If you're seeking a career where innovation meets impact, you've come to the right place. As a global leader, Sovos is transforming tax compliance from a business requirement to a force for growth while revolutionising how businesses navigate the ever-changing regulatory landscape.
At Sovos, we're dedicated to more than just solving compliance challenges – we're committed to making a positive and lasting difference in everything we do. Our teams operate on the modern edge of digital technology, working not only to solve complex business challenges but also to enrich our personal, professional, and local communities.
Our purpose-built systems provide the tools you need to thrive in a world where governments demand increased visibility, faster reporting and greater control over business processes. Excited about the possibilities? So are we!
Don’t worry if you don't check all the boxes – apply anyway! We're focused on hiring the right people, not just the "right" resume. It's not about what you've done elsewhere; it's all about what you're capable of doing here.
The Work You'll Do
The Office Administrator will be responsible for managing incoming and outgoing post, office supplies, and facilities coordination while preparing contracts, supporting the Registrations team, maintaining compliance documents, assisting colleagues, and coordinating meetings and events, along with providing general administrative support and contributing to special projects as needed.
More Specifically You Will
Responsible for all incoming post to Brighton office. Identifying, scanning, and distributing to correct locations and recipients
Responsible for all outgoing post from Brighton office including creating registration packs, scanning, arranging couriers/sending correspondence
Ordering Company Certificates required for Registration team.
Preparing our Statement of Works contracts (SoWs). Includes drafting contracts from templates, reviewing information provided and checking against information in other systems and dealing with queries from Sales team. Proactively resolve differences
Office management. ordering office supplies, liaising with couriers, managing and organising paper files. liaising with local office team (Spaces) and central facilities management
Supporting Colleagues with internal queries
Work with documentation specialists to ensure ongoing maintenance of Managed Services Resource Manuals for Registrations and Compliance including relevant support document templates, updating them when necessary
Provide Administration support for EMEA Managed Services including arranging quarterly Town Hall meetings and booking meeting rooms for in person meetings.
Support with internal team surveys and other team touch points
Perform other duties and special projects as assigned
What We Need From You
1-2 years of office administration or facilities related work experience
Excellent time management, decision making, and organizational skills
Excellent interpersonal and professional communication skills
Ability to work as a member of a team and cross-functionally
Detail oriented and ability to work independently in a fast-paced environment
Essential Job Functions
Interact effectively with teammates, colleagues and customers
Comprehend and communicate clearly and concisely to clients
Utilise technology (e.g. phone systems, computer hardware and software applications) to fulfil work requirements
What Does Sovos Offer You?
The tools to enhance your life - because we want you to enjoy your life outside of work and inside!
An opportunity to work with a global team
Bi-Weekly Meeting Free Days!
Mentoring Programs
Globally recognised Training and Development programs
Benefits
Sovos is an equal opportunity employer committed to providing an environment that celebrates diversity and where equal employment opportunities are available to all applicants and employees. We do not discriminate against race, color, religions, national origin, age, sex, marital status, physical or mental disability, veteran status, gender identity, sexual orientation, or any other characteristic provided by law. At Sovos, all employees are encouraged to bring their whole selves to work.
Company Background
Sovos is a global provider of tax, compliance and trust solutions and services that enable businesses to navigate an increasingly regulated world with true confidence. Purpose-built for always-on compliance capabilities, our scalable IT-driven solutions meet the demands of an evolving and complex global regulatory landscape. Sovos’ cloud-based software platform provides an unparalleled level of integration with business applications and government compliance processes.
More than 100,000 customers in 100+ countries – including half the Fortune 500 – trust Sovos for their compliance needs. Sovos annually processes more than three billion transactions across 19,000 global tax jurisdictions. Bolstered by a robust partner program more than 400 strong, Sovos brings to bear an unrivaled global network for companies across industries and geographies. Founded in 1979, Sovos has operations across the Americas and Europe, and is owned by Hg and TA Associates. For more information visit http://www.sovos.com and follow us on LinkedIn and Twitter .
About the Company
Sovos provides businesses with the confidence needed to navigate an increasingly regulated world. Offering a modern, IT driven response to compliance, Sovos’ solutions are scalable, reliable and secure and provide a great user experience. Sovos has more than 100,000 customers, including half the Fortune 500, as well as businesses of every size operating in more than 70 countries. The company’s cloud-based solutions integrate with a wide variety of business applications and government compliance processes. Sovos has employees... Know more
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