Home
Jobs
Pleo
Senior Executive Assistant

Senior Executive Assistant

Remote

Eu, France

Full Time

17-03-2025

Share this job:

Score my CV Apply

Job Specifications

We’re on a mission to scale new heights, and we need a powerhouse Senior Executive Operations Lead to keep our leadership team firing on all cylinders. If you thrive in high-energy environments, love solving problems before they even arise, and get a buzz from keeping executives and operations running like clockwork—this is the role for you!

This isn’t just about managing calendars and booking flights (though you’ll do that too). You’ll be the strategic glue holding everything together, ensuring our leaders can focus on what they do best. You’ll anticipate needs, clear roadblocks, and create seamless processes that drive efficiency at the highest levels.

What You’ll Be Doing

Serve as a trusted advisor to senior executives, ensuring they are prepared, informed, and able to operate at peak performance
Own and optimise executive calendars, juggling high-priority meetings, strategic planning sessions, and critical decision-making moments
Plan seamless travel arrangements, ensuring smooth sailing from takeoff to touchdown while anticipating logistical challenges
Organise and facilitate key leadership meetings, off-sites, board meetings, and company-wide events that inspire and drive results
Keep the information flowing—internally and externally—so nothing falls through the cracks. Proactively draft and manage executive communications
Act as a key link between executives, board members, investors, and external partners, ensuring relationships are nurtured and interactions are seamless
Handle sensitive information with the highest level of professionalism and confidentiality
Conduct research, analyse data, and provide executives with the insights they need to make informed, strategic decisions
Play a key role in executive hiring by coordinating interview processes, engaging with top-tier talent, and ensuring a seamless candidate experience
Work alongside stakeholders to drive major initiatives, ensuring everything stays on track, aligned, and on deadline
From managing budgets and expenses to overseeing key administrative functions, you’ll make sure all behind-the-scenes magic happens effortlessly
Help executives balance their professional and personal commitments like a pro

What We’re Looking For

15+ years of experience supporting senior executives in a high-growth or fast-paced environment
A natural problem-solver with a sharp eye for detail and the ability to anticipate needs before they arise
Exceptional organisational skills—you live for structure and efficiency
A communication champion with a bias for over-communicating to ensure clarity and alignment
The ability to juggle multiple priorities and pivot when necessary, without breaking a sweat
Experience working in a top-tier organisation where you’ve learned from the best
Confidence, discretion, and a proactive mindset—you get things done
Strong business acumen and the ability to provide strategic insights
Fluent in English (written and spoken); additional languages are a plus!

Show me the benefits!

Your own Pleo card (no more out-of-pocket spending!)
Lunch is on us - with catering in our Lisbon, Copenhagen and London offices or a monthly lunch allowance paid directly together with your salary in other markets
Private health insurance to ensure you’re fit in body and mind to do your best work
We offer 25 days of holiday + your public holidays
For our teams we offer remote working options
Option to purchase 5 additional days of holiday through a salary sacrifice
We’re trialling MyndUp to give our employees access to free mental health and wellbeing support with great success so far
Access to LinkedIn Learning - acquire new skills, stay abreast of industry trends and fuel your personal and professional development continuously
Paid parental leave - we want to make sure that we're supportive of families and help you feel that you don't have to compromise your family due to work

Why join us?

Working at Pleo means you're working on something very exciting: the future of work. Our mission is to help every company go beyond the books. Pleo itself means ‘more than you’d expect’, and it’s been the secret to our success over the last 8 years. So it’s only fitting that we’d pass this philosophy onto our customers to help them make the most of their finances.

We think company spending should be delegated to all employees and teams, that it should be as automated as possible, and that it should drive a culture of responsible spending. Finance teams shouldn’t be siloed from the rest of the organisation – they should work in unity with marketing, sales, IT and everyone else.

Speaking of working in unity, our values tell the story of how we work at Pleo. We have four core values, the first of which is ‘champion the customer’, which means we address real pain points that businesses face. Next up is ‘succeed as a team’, which highlights how our strength lies in our diversity and trust in each other. We also ‘make it happen’ by taking bold decisions and following through to deliver results. Last but not least, we ‘build to scale’, creating lasting solutions that address today’s challenges and anticipate tomorrow’s needs.

So, in a nutshell, that's Pleo. Today we are a 850+ team, from over 100 nations, sitting in our Copenhagen HQ, London, Stockholm, Berlin, Madrid, Montreal and Lisbon offices —and quite a few full-time remotes in 35 other countries! Being HQ'd out of Copenhagen means we're inspired by things like a good work-life balance. If you don't work in the office with us, we'll help you set up the best remote setup possible and make sure you still have time to connect with your team.

About Your Application

Please submit your application in English; it’s our company language so you’ll be speaking lots of it if you join
We treat all candidates equally: If you are interested please apply through our application system - any correspondence should come from there! Our lovely support isn't able to pass on any calls/ emails our way - and this makes sure that the candidate experience is smooth and fair to everyone
We’re on a mission to make everyone feel valued at work. That’s only achievable if our team reflects the diversity of the world around us - and that starts with you, hitting apply, even if you are worried you might not tick all the boxes! We embrace and encourage people from all backgrounds to apply - regardless of race/ethnicity, colour, religion, nationality, gender, sex, sexual orientation, age, marital status, disability, neurodiversity, socio-economic status, culture or beliefs
When you submit an application we process your personal data as a data processor. Find out more about how your data is used in the FAQs section at the bottom of our jobs page

About the Company

Centralise your business spending for complete financial efficiency and balance the books effortlessly with Europe’s most loved and trusted spend management platform. Expenses, reimbursements, invoices, budgets... With Pleo, you can pay, manage and optimise, turning your spending into a key to business success. Just... Pleo it. Join 37,000+ happy companies and start using Pleo today for free. www.pleo.io Know more

Related Jobs

Company Name: Assystem
Job Title: Développeur Full Stack H/F
Job Description: Trouver des solutions au dérèglement climatique est la priorité du 21ème siècle, et implique de switcher à l’énergie bas-carbone. Chez Assystem, on s’est donc donné pour mission d’accélérer la transition énergétique partout dans le monde. Et pour y parvenir, nos 7750 Switchers couplent leur expertise historique en ingénierie et en management de projet aux technologies digitales. Présent dans 12 pays (Europe, Moyen-Orient, Asie), nous travaillons sur la production et la distribution d’électricité bas-carbone, à travers le développement des énergies nucléaires et renouvelables. Nous participons également à la modernisation des réseaux électriques et l’électrification des usages, à travers l’hydrogène pour décarboner les secteurs des transports et de l’industrie. Description du poste Rejoignez l’équipe de Maxime, où vous serez immergé(e) au cœur d’une Business Unit dédiée aux études de grands projets dans le domaine du digital. Nous recherchons un Développeur Full Stack talentueux pour rejoindre notre équipe à Lyon, France. En tant que membre clé de notre équipe de développement, vous travaillerez sur des projets de pointe, en mettant à profit votre expertise des technologies front-end et back-end pour créer des applications robustes et évolutives. Développement d'applications : Concevoir, développer et maintenir des applications web avec Java, JEE et Angular. Collaboration et Performance : Travailler avec des équipes interfonctionnelles pour définir des fonctionnalités, assurer la qualité, la performance et la réactivité des applications. Amélioration continue : Identifier et résoudre les problèmes, adopter de nouvelles technologies, et participer aux revues de code pour maintenir la qualité du code. Documentation et Déploiement : Rédiger la documentation technique, collaborer avec les chefs de produit, et contribuer au déploiement et à la surveillance des applications dans des environnements cloud. Pourquoi rejoindre la communauté des Switchers ? Rejoignez la communauté des Switchers et faites partie d'une aventure digitale passionnante au cœur de l'industrie nucléaire ! Plus de 55 ans d’expérience dans le nucléaire et positionné dans le top 3 des plus grandes entreprises d’ingénierie nucléaire. Participer à des projets stimulants avec un véritable impact sociétal. De nombreuses opportunités de carrière avec 70% de nos managers issus de la promotion interne. Qualifications Vos atouts et les conditions de réussite : Master en informatique ou domaine connexe, 2 ans d'expérience en développement full stack. Maîtrise de Java, JEE, Angular, HTML, CSS, JavaScript, bases de données relationnelles et conception d'API RESTful. Excellentes capacités de résolution de problèmes, attention aux détails, communication et travail en équipe. Passion pour les nouvelles technologies et apprentissage continu, maîtrise de l'anglais un atout. Informations supplémentaires Nous nous engageons au respect de l’égalité de traitement entre les candidats, et célébrons toutes les formes de diversité. Chez Assystem, seules les compétences comptent ! Si vous souhaitez porter à la connaissance d’Assystem une quelconque situation ou des besoins spécifiques, n’hésitez pas vous serez accompagné(e) !

Company Name: Qlik
Job Title: Software Engineer - Nantes, Suresnes (hybrid remote)
Job Description: Description What makes us Qlik? A Gartner® Magic Quadrant™ Leader for 14 years in a row, Qlik transforms complex data landscapes into actionable insights, driving strategic business outcomes. Serving over 40,000 global customers, our portfolio leverages pervasive data quality and advanced AI/ML capabilities that lead to better decisions, faster. We excel in integration and governance solutions that work with diverse data sources, and our real-time analytics uncover hidden patterns, empowering teams to address complex challenges and seize new opportunities. The Software Engineer Role Step into the role of Software Engineer, where your coding expertise will shine as you contribute to the development and maintenance of innovative software solutions. You’ll collaborate closely with product designers, stakeholders, and fellow engineers to ensure that the final product meets high standards of quality and functionality. Your responsibilities will include producing technical designs, coding, testing, and documentation, with the autonomy to own your deliverables from start to finish. What makes this role interesting? Cutting-Edge Technologies: Work with a rich and modern ecosystem, including Java, Javascript, Go, Kafka, Docker, and Kubernetes, to develop critical systems supporting our SaaS business. Impactful Projects: Participate in developing and refining core SaaS services, such as IAM, provisioning, encryption, and audit systems, leveraging a microservices architecture to ensure optimal performance. Collaborative Environment: Collaborate with product managers, UX designers, and other stakeholders to translate business requirements into robust technical solutions, ensuring alignment between technical and business objectives. Diverse and Engaging Projects: You’ll engage in a variety of projects that challenge your technical skills and creativity, from designing technical specifications to coding and testing software. Continuous Learning: You’ll have opportunities to mentor others, suggest product improvements, and stay updated with the latest industry standards and tools, ensuring your skills remain sharp and relevant. Impactful Work: Your work will directly contribute to the organization’s goals, as you help create products that meet customer needs and exceed quality standards. Here’s How You’ll Be Making An Impact Joining a team of developers owning access control and identity management services in a multi-tenant SaaS solution supporting thousands of signups per month. Participating in all aspects of software engineering including designing, planning, coding, verifying, integrating, releasing, monitoring, supporting and maintaining. Collaborating with managers, architects, site reliability engineers, quality assurance verifiers, and security office specialists to advance the team roadmap. Reviewing architectural proposals to ensure a sound solution that doesn’t compromise expansion, scale, performance and robustness. Utilizing an Agile software engineering process to continuously deliver and deploy quality and feature improvements in a cloud environment. Engaging in sprint cycle around planning with estimation, daily scrum, demo and retrospective. We’re Looking For a Teammate With Experience in Software development, with a minimum of 3 years of experience in similar roles, building production-quality software in large-scale data environments. Strong coding ability. Passionate problem-solving mindset. Desire to learn and grow. Building relationships and coordinating with other teams. Understanding and creating best practices and standards. Must have technical skills: A good knowledge of Java, Springboot, PostgreSQL, Spring Security. Nice to have technical skills: Knowledge of Apache Kafka, Solace, MongoDB, OAuth, good understanding of the microservices architecture, GoLang. Bonus: Good understanding of SCIM protocol, Spring authorization server. The location for this role is: Nantes Office, Suresnes Office or France remote Ready to make a real impact? Apply now to join a team where your skills will be valued, your contributions will be recognized, and your career will grow. More About Qlik And Who We Are Find out more about life at Qlik on social: Instagram, LinkedIn, YouTube, and X/Twitter, and to see all other opportunities to join us and our values, check out our Careers Page. What else do we offer? Genuine career progression pathways and mentoring programs Culture of innovation, technology, collaboration, and openness Flexible, diverse, and international work environment Giving back is a huge part of our culture. Alongside an extra “change the world” day plus another for personal development, we also highly encourage participation in our Corporate Responsibility Employee Programs If you need assistance applying for a role due to a disability, please submit your request via email to accessibilityta @ qlik.com. Any information you provide will be treated according to Qlik’s Recruitment Privacy Notice. Qlik may only respond to emails related to accommodation requests. Qlik is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Qlik via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Qlik. No fee will be paid in the event the candidate is hired by Qlik as a result of the referral or through other means.

Company Name: SMG Swiss Marketplace Group
Job Title: Mid/Senior Backend Engineer (f|m|d) (100%) - Sophia-Antipolis - Hybrid Work
Job Description: Company Description Backend Engineer – Build the Future of Switzerland’s #1 Second-Hand Platform! Why Join Us? At SMG, we’re not just building a second-hand marketplace—we’re crafting an experience that millions of Swiss people love and trust. We’re looking for a Backend Engineer who thrives on solving real-world problems, shaping scalable APIs, and creating seamless backend services that power our platform. If you love clean architecture, enjoy scaling systems, and want to work in a collaborative, international team, this is your place. Job Description Your Impact You’ll be part of a tight-knit team of great backend engineers from Serbia, Switzerland, and France. Working in a cross-functional squad, you’ll help shape our marketplace, delivering robust, scalable solutions that make buying and selling second-hand as effortless as possible. What You’ll Do Architect, build, and optimise high-performance APIs and backend services Own and enhance system resilience, scalability, and robustness Code, ship, and iterate —producing clean, maintainable, well-documented code Work closely with web**, mobile, and product teams** to craft seamless user experiences Mentor & grow —help level up fellow engineers and contribute to our strong engineering culture Our Tech Stack Backend: micro-services in Go and Java Infrastructure: Kubernetes on Production since 2016, Google Cloud since 2019, PostgreSQL, Redis. Event-Driven Architecture: Kafka on Production since 2016 Never coded in Go? No problem! If you’re a strong backend engineer, you’ll pick it up quickly—we’ve seen it happen! Your Future Team You’ll join one of our cross-functional teams, collaborating with: Backend engineers Web & mobile developers Product manager Product designer Together, you’ll ship impactful features that enhance the marketplace experience for millions of users. Qualifications Who You Are Experienced – You’ve built and scaled high-performance applications before Problem-Solver – You enjoy tackling real-world challenges with a pragmatic, product-driven mindset Quality-Oriented – You care about writing clean, tested, and well-reviewed code Curious & Adaptable – You love learning and picking up new technologies A Team Player – You communicate well and collaborate effortlessly with technical and non-technical colleagues English Proficient – You’re comfortable working in an international team Additional Information Why SMG? Impact – Build features that touch millions of users in Switzerland Growth – Work with experienced engineers and level up your skills Flexibility – Hybrid work setup with autonomy and ownership Great Culture – A diverse, open-minded, and supportive team At SMG, we know that great talent comes in many forms. Even if you don’t meet 100% of the requirements, apply anyway! You might be the missing piece we’re looking for. Ready to build something amazing? Join us! Hiring Manager Call with Engineering Manager (45 mn) Tech Interview (90min) Meet the team Meet the Director Please send your CV in English including a daytime number where we can reach out to you. This position is open to all candidates eligible to work in France and available to work on the Côte d'Azur. To learn more about us, visit our Welcome To the Jungle page! About Us SMG Swiss Marketplace Group AG. is a pioneering network of online marketplaces and cutting-edge European digital company that simplifies people’s lives with innovative products. SMG Swiss Marketplace Group AG. provides customers the best tools to meet their life decision needs. The portfolio includes Real Estate (ImmoScout24, Homegate, Flatfox, alle-immobilien.ch, Immostreet.ch, home.ch, Publimmo, Acheter-Louer.ch, CASASOFT, IAZI), Automotive (AutoScout24, MotoScout24), General Marketplaces (anibis.ch, tutti.ch, Ricardo) and Finance & Insurance (FinanceScout24, moneyland.ch). The company was founded in November 2021 by TX Group AG, Ringier AG, La Mobilière and General Atlantic. Disclaimer SMG Swiss Marketplace Group AG primarily engages directly with candidates. We do not accept unsolicited resumes or candidate profiles from recruitment agencies unless we have specifically requested their assistance for particular roles. Any submissions made without a prior request from our Talent Acquisition team will not be acknowledged or considered. We appreciate the understanding and cooperation of recruitment agencies in respecting this policy.

Company Name: Digital Waffle
Job Title: PHP Developer
Job Description: PHP Developer | PHP, Laravel, JavaScript | Nice, France PHP Developer with experience in Laravel is sought after by a global leader in the communications industry. After 25 years of growth, they have become a major innovator across the world and work with some internationally recognised brands. Due to their product expansion, they need an experienced PHP Developer to help them continue their dominance. Skills and experience required: Strong skills PHP application development Previous experience using the Laravel framework Deep understanding of JavaScript and SQL Experience with other languages like Python or GoLang would be desirable Understanding of MongoDB or MariaDB (or other database systems) is essential Fluent in both English and French In return, they can offer you: A basic salary of up to €45k (depending on experience) Hybrid working (ideally one day a week in the office) Generous annual leave entitlement Health insurance Self-development budget If you are an experienced PHP Developer and want to work with a global leading company, apply or contact Luke Rose directly to find out more.