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Ministry of Justice UK

Commercial Manager – Contract Management (Ref: 5091)

On site

London, United Kingdom

Freelance

15-04-2025

Job Specifications

East Midlands (England), East of England, London (region), North East England, North West England, Scotland, South East England, South West England, Wales, West Midlands (England), Yorkshire and the Humber

Job Summary

This position is based Nationally

Job Description

Job Description

Job Title Commercial Manager – Contract Management

Job Grade SEO

Job Location National

Contract Type Permanent

Business Area Ministry of Justice Commercial

Working pattern Full-time

Number of Posts 1

Commercial

The Ministry of Justice has one of the largest and most complex spending profiles in central government. Each year we spend more than £5 billion with our suppliers and it’s our job to help coordinate the sourcing of what we need. We support the management of our contracts across the department, its agencies and non departmental public bodies.

Commercial is responsible for coordinating procurement and contract management across the MoJ, its agencies and non-departmental public bodies. Commercial is organised into category teams, each with an interesting portfolio of contracts and diverse customers and suppliers to manage. We also have systems, programme management office, supplier relationship and risk management teams who work across all areas.

Property Services

This is an exciting opportunity for an ambitious commercial management professional to join the Commercial Property Services Portfolio, which is there to support the MoJ and its agencies in providing suitable, safe, secure and sustainable buildings incurring a spend over £250m per annum on outsourced Facilities Management (FM) contracts.

Individual contract spend can be over £50m per annum and include a wide range of complex and innovative contractual mechanisms following the NEC suite of contracts to deliver on a range of projects from major refurbishments and security services to sustainable delivery of catering services.

Role Summary

In this role you will be expected to own contract management activity for multiple contracts, ensuring the best outcomes is achieved across the commercial lifecycle. The role includes activity relating to mobilising/de-mobilising contracts, managing the delivery and performance of the contract, carrying out contract changes, managing risk within the contract and managing supplier relationships.

You will work independently and part of a larger team by drawing on your commercial experience to drive performance and achieve value engineering. You will be able to prioritise and manage your own workload to deliver to deadlines, mitigate and escalate any emerging risks and to respond swiftly to changing operational demands.

Key Responsibilities

Typically, the key responsibilities in this role will include (but are not limited to):

Managing one or more contracts, ensuring effective stakeholder management, governance, performance management frameworks, escalation, risk management, issues resolution, financial management, change control and compliance
Ensuring the control and delivery of all spend through compliant contracts and publishing details via appropriate media
Tracking, owning and mitigating risks relating to specific contracts
Reviewing and understanding the terms and conditions of contracts and deliverables and working with the supplier to establish a plan for delivering them
Agreeing and clarifying contract management responsibilities with stakeholders and advising them on setting up effective processes
Developing opportunities to incentivise contract delivery, continuous performance improvement (where appropriate) and identifying where changes in the contract are required
Overseeing measures and records realisation of benefits achieved as a result of the performance management regime (or change controls)
Actively reconsidering market approach over time, including shifting balance of mixed market towards private sector provision and examining whether re-aggregation will yield scale efficiencies
Leading all planning and preparation, goal setting, strategy and tactics for re-procurement and undertaking soft market testing
Helping to drive innovation in contracts to demonstrate continuous improvement. Continually analysing contracts in order to develop and drive value adding initiatives
Tracking operational demand and patterns on an ongoing basis and introducing demand management mechanisms where applicable
Utilising financial management and benchmarking
Undertaking proactive change controls, such as horizon scanning and evaluating the impact of supplier positioning, such as mergers
Managing multiple, more complex requirements and contracts concurrently
Managing assurance requirements and conducting peer reviews
Negotiating with industry on key issues, such as contract terms, pricing, contract changes, Terms & Conditions and risk and reward
Maintaining quality and concurrency of systems, reporting and management information
Mentoring and providing guidance to junior members of the team
Working within a secure environment on sensitive projects as required
Some of the roles may involve line management

As part of your own personal career development in the Commercial team, there could be opportunities to move roles at the same grade. In some circumstances, we may need to move you on to business-critical priorities at the same grade to meet business need.

Essential Criteria

Contract Management: Has experience in conducting contract management for one or more contracts. Has strong understanding of all aspects of contract management and how it fits in the commercial lifecycle

Commercial Focus: Has strong commercial knowledge, understands commercial law and can use key commercial tools appropriately

Risk and Assurance Management: Demonstrates the ability to manage cyber, personnel and physical risks within an area of responsibility

Commercial Ethics: Demonstrates the ability to apply standards to eliminate corruption, fraud and unethical behaviour in supply chains, taking appropriate actions in the event of any alleged breach of standards

Team Focus: Demonstrates the ability to work as part of a team to support their performance, manage setbacks and resolve issues internally

Build Relationships: Demonstrates the ability to communicate with stakeholders at all levels using different communication styles to articulate the benefits that have been achieved and to establish governance and relationship arrangements

Desirable Criteria

Working knowledge of systems, e.g. Oracle and/or Jaggaer (Bravo),
Awareness and understanding of public sector commercial principles and legislation
Awareness of public sector commercial legislation including EU Rules and UK interpretations.
Candidates must have one of the following or a willingness to work towards gaining the appropriate qualification in the procurement or commercial management profession - CIPS, World CC or similar.

Application Stage

An Initial Sift Will Be Performed Against The Following Elements And Will Be Assessed Ag...

About the Company

This is the official LinkedIn page of the UK Ministry of Justice. This page is not moderated. To find out more about our work follow us on: X at www.twitter.com/mojgovuk Facebook at www.facebook.com/ministryofjusticeuk Instagram at www.instagram.com/mojgovuk Know more

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