Assistant Asset Manager
Hybrid
London, United Kingdom
Freelance
23-12-2024
Job Specifications
Role: Assistant Asset Manager
Contract Length: Until 31/03/2025 Initial contract (extension budget depending)
Location: London or Birmingham 1 Day per week
IR35: Inside IR35
• Relevant Public Sector Experience
• Commercial Property Experience (Landlord & Tennant)
• Understanding of Intra Government Occupancy Agreements
• Strong Stakeholder Management & Communication Skills
• Ability to understand and follow a budget
• MRICS Desirable
Interim Assistant Asset Manager- Job Description
The Government Property Agency is changing the way the Civil Service works and is at the forefront of Government's transformation agenda; reshaping the relationship civil servants have with their place of work. The Agency is central to the delivery of key Government policies including moving 22,000 Civil Service roles out of London by 2030 and tackling climate change by contributing to the Net Zero agenda. To do this we are delivering a major change programme across the UK and consolidating our portfolio in order to save £1.4 Bn over 10 years. Beyond the bricks and mortar, the GPA is about providing great workplaces for our people. Through programmes like Hubs, Whitehall Campus and Smart Working you will be in the vanguard of creating model working environments and promoting flexible working practices. This is an ambitious and exciting task, for which we need innovative people, with strong commercial acumen, who are passionate about visualising and implementing customer needs. Launched as an Executive Agency of the Cabinet Office in 2018, we’re a relatively new department and we are growing fast so we also need people who thrive in ambiguity, can adapt quickly to change and are comfortable stepping outside of their remit to drive outcomes.
Job description:
As Assistant Asset Manager, you will ensure the GPA’s property portfolio in the South Region is actively and efficiently managed to deliver the GPA’s Estate Strategy, primarily by:
Develop, maintain and analyse property data records to support the compilation of occupancy agreements and asset plans and effective decision making.
Under the direction and supervision of the Asset Manager, assist in the creation of new occupation agreements and varying of existing agreements, by; engagement with clients and client managers; instructing the Strategic Property Partner; review of cost estimates; creation of Heads of Terms.
Provide asset management support for the other members of the GPA’s South Region Property Team, as agreed by the Asset Manager
Develop and maintain positive working relationships with stakeholders and business representatives to understand and assist with the development of their requirements, and how these can be best accommodated within the overall aims and objectives of the GPA
Key Responsibilities:
To assist the Asset Manager in the day to day management of the GPA’s (South Region) property portfolio through:
Progressing to completion the negotiation and documentation of new occupation agreements and varying of existing agreements, in conjunction with clients, client managers and our external Strategic Property Partners
Collation and/or creation of building/property lease-plans for use in occupancy agreements
Creation, reviewing and updating of Critical Action Plans
Creation of Building Asset Management Plans
Creation of Property Packs describing the property, tenure, costs, occupancy and summary of strategic plan for the asset
Creation of marketing materials
Ensuring documentation is uploaded to the property management platform (MRI Horizon) by the Strategic Property Partner
Reviewing Horizon for accuracy of data related to occupancy agreements and running, for example, property reports on occupancy, apportionments and costs
Create and maintain a structured online filing system internal to the GPA Property Team with core asset information
Leading on the asset management of specific key properties within the estate under the supervision of the Asset Manager
Providing written updates and reports on specific property management matters, such as; the progression of Licence To Alter agreements, new and on-going property management issues
Review the inspection reports of all GPA property inspections undertaken by the Strategic Property Partner, and provide any subsequent advice and recommendations to the Asset Manager Ensuring the accurate and timely completion of property data on the GPA property database using third party suppliers to support this process as necessary
Analyse, extract and provide property data, including: rent, rates, service charges, facilities management, measured areas, occupancy agreement critical dates
Participate in and support the delivery of complex property transactions and multi-departmental moves to deliver the strategic property development solutions to deliver the GPA’s aims and objectives
Provide information and answer queries from GPA staff and from Departments served by GPA regarding the ownership of land and property and property arrangements
Contribute to the delivery of GPA South Region objectives and associated business targets (Contribute to the successful client scoring)
Represent the Asset Management component of GPA South in agreed meetings on behalf of the Asset Manager
Undertake administrative tasks such as: taking and distributing minutes and/or notes of meetings, raising Purchase Orders, updating Critical Action Plans and Building Asset Management Plans
Fully participate in monthly reviews with the Asset Manager and the GPA’s regular performance development reviews; including personal development process. Undertake training as necessary in line with the development of the post.
About the Company
eTeam was formed in 1999 with the goal of becoming the supplier of choice for clients, employees and contingent workers. Today, we're one of the fastest-growing companies in New Jersey and ranked as one of the best companies to work for by Staffing Industry Analysts and New Jersey Business. We're also an honored member of Deloitte's Technology Fast 50. eTeam provides high-volume staffing, SOW and pay rolling services to structured contingent workforce programs and projects across the U.S., Canada and India. We also offer ... Know more
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