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Coordinator, HQ Security Force

Coordinator, HQ Security Force

On site

Brussels, Belgium

Full Time

15-04-2025

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Job Specifications

Primary Location

Belgium-Brussels

NATO Body

NATO International Staff (NATO IS)

Schedule

Full-time

Application Deadline

13-May-2025, 11:59:00 PM

Salary (Pay Basis)

4,565.36

Grade

NATO Grade G10-G12

SUMMARY

The Joint Intelligence and Security (JIS) Division, under the leadership of the Assistant Secretary General (ASG) for Intelligence and Security, comprises two principal pillars: Intelligence, headed by the Deputy ASG for Intelligence; and the NATO Office of Security, (NOS), headed by the Deputy ASG for Security (DASG-S) / Director NOS.

The NOS is responsible for the overall coordination of NATO security among member Nations, NATO civil and military bodies as well as International Organisations and Partner countries with which NATO cooperates. It is also responsible for the security of the NATO Headquarters (HQ), its personnel in Brussels, abroad on mission and in satellite offices, and for the protection of the Secretary General. The NOS comprises the Office of the Director, the Security and Policy Oversight Branch (SPOB), the Protective Security and Emergency Services Branch (PSESB), the Security Intelligence Branch (SIB) and the Close Protection Unit (CPU).

The PSESB’s mission is to ensure the security and safety of the NATO HQ, its people, infrastructure and information. In coordination with the Host Nation, it analyses threats and vulnerabilities, determines risks and acts to minimise them. Its staff works in the following domains: access management; security regulations and infractions; physical security; security guarding; fire, first aid and CBRN; emergency procedures; information assurance; security awareness and “special events” (high-level meetings at the NATO HQ, and in NATO member and partner nations). It also provides advice on protective security issues in the NATO satellite offices.

Within the Operations Section of the PSESB, the incumbent works as part of the HQ Security Force and is responsible for carrying out security duties connected with the protection (personnel, infrastructure and information) of the NATO HQ in Brussels. Under the supervision of the Head, HQ Security Force, the incumbent is responsible for:

verifying the operational readiness of HQ Security Force teams;
supervising the day-to-day activities of the HQ Security Force and civilian guarding contractor as directed by the Head, HQ Security Force;
the implementation of the instructions issued by the Planning Office or the Headquarters Security Officer;
conducting daily records of the contractor's services, recording and accounting for the Key Performance Indicators (KPIs) based on the existing contract, and providing a monthly report of these data. He/she presents the results of these records during regular meetings organised with the contractor.

The incumbent also ensures that all Standard Operating Procedures, as well as other relevant instructions and orders, are developed, implemented timely and appropriately, and maintained up-to-date, as necessary for the optimal functioning of the unit, either on their own initiative or as directed by PSESB management. The coordinator, deputises for the head in cases of absence.

QUALIFICATIONS AND EXPERIENCE

Essential

The incumbent must:

have a good general education, at least to higher secondary level, or equivalent;
have at least five years of experience in supervising teams of security personnel in a security force, police or military environment;
be able to effectively coordinate multiple teams;
demonstrate experience in security and emergency procedures, and tactical interventions within a dynamic operational context;
possess very good written and verbal communication skills, with the ability to produce clear, concise reports and operational documentation;
maintain a good physical condition and be able to pass annual physical fitness tests and medical examinations;
be experienced in the use of firearms and less-lethal equipment and be able to pass regular (minimum annually) shooting tests;
possess the following minimum levels in the official languages of NATO (English/French): V (“Advanced”) in one and I (“Intermediate”) in the other;
be flexible to work outside of normal office hours in response to crises and urgent requirements, if and when required;

DESIRABLE

The following would be considered an advantage:

formal military/police training;
knowledge of NATO’s security policy and its supporting directives;
familiarity with human resource processes specific to security operations (e.g. scheduling, performance evaluations, conflict resolution);
experience working in a multi-national, multi-cultural organisation;
proficiency in modern security technologies, communication systems and IT tools relevant to operational management.
MAIN ACCOUNTABILITIES

Planning and Execution

As directed by the Head, HQ Security Force, ensure and verify the operational readiness of all teams by closely coordinating with the JISD/NOS/PSESB/OPS/Planning Office and executing operational instructions efficiently required for NAC activities, ministerial, summits and other high-level meetings, as well as for other NATO meetings. This includes presenting new directives to be validated by the PSESB management, maintaining alignment with NATO security procedures, and ensuring the HQ Security Force and the contractor adhere to the established protocols.

Project Management

Identify and use resources wisely, efficiently and effectively. Review project performance of own projects as directed. Identify opportunities for improvement. Manage ongoing security projects, overseeing daily operational tasks, and tracking the performance of the contractor. Maintain detailed records, monitors KPIs, and prepares monthly reports that inform regular review meetings, ensuring that all projects progress as planned and adjustments are made in a timely manner.

Stakeholder Management

Under the supervision of the Head, HQ Security Force, maintain good working relationships with the civilian security contractor’s managers, and stay current on host-nation legislation and practice regarding private security companies. Facilitate seamless communication among various operational and administrative functions. Manage the pool of Inspectors and coordinates with the external contractor’s management, ensuring the alignment with NATO security procedures, and ensuring the HQ Security Force and the contractor adhere to the established protocols.

Organisational Efficiencies

Under the direction of the Head, HQ Security Force, work with relevant stakeholders to find ways for continuous improvement in administrative processes and operational workflows within the HQ Security Force. Support the updating of all necessary instructions and protocols, thereby streamlining operations and enhancing overall efficiency of the unit. This includes ensuring that all operational data and communications are accurate and up-to-date. The incumbent verifies that all instructions are corre...

About the Company

Working for peace, security and freedom for one billion people. Official LinkedIn account of the North Atlantic Treaty Organization. #NATO #WeAreNATO Comments posted by followers do not necessarily represent official opinion or policy of member governments, or of NATO. NATO is a military alliance established by the signing of the North Atlantic Treaty on 4 April 1949. NATO’s essential purpose is to safeguard the freedom and security of its members through political and military means. POLITICAL - NATO promotes demo... Know more

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