Document Controller
Hybrid
Wembley, United Kingdom
£ 35,000 / year
Freelance
04-04-2025
Job Specifications
Sovereign Network Group (SNG) is a leading Housing Association, committed to providing quality, affordable homes and services within sustainable, successful communities. We're led by our values and driven by a strong sense of social purpose, placing our customers at the heart of everything we do.
We have a fantastic new opportunity to join our Investment and Development Team as a Document Controller on a 12-month Fixed Term basis.
This role will be based from either our Basingstoke or London office, combining time in the office with working from home and traveling across our locality areas.
The Role
Reporting to the Head of Digital Building Information the successful candidate in this role will undertake control for all Sovereign Network Group's (SNG) live and pipeline projects to ensure that all project document exchange, filing, access, and retrieval is being effectively managed in accordance with SNG procedures.
Key Responsibilities will include.
Coordinate with internal and external stakeholders across several departments and service areas, to ensure that documents are correctly named, filed and accessible within SNG
Maintain appropriate access the EDMS, maintaining security and confidentiality of sensitive information
Liaise with project teams, contractors, and external stakeholders to ensure timely submission and approval of project documents
Support the development and implementation of document control processes and procedure including providing training to internal and external stakeholders
Monitor and report on document control metrics, such as document turnaround time, document accuracy and compliance with project procedures. Generate and maintain document control logs, reports and dashboards as required
Field queries and find solutions for users of the EDMS about the filing structure, naming convention, document workflows and system functionality and make approved updates to the guidance material when required
What we need from you
You should have previous experience in a similar role, with significant experience and knowledge of the construction or housing industry documentation and document control procedures.
A proven track record of positive stakeholder engagement and relationship management
Strong experience using document control software and systems, such as Autodesk Construction Cloud, Asite, Viewpoint, Aconex, SharePoint or similar
Experience working on several projects at a time with various stakeholders both internal and external with diverse needs and responsibilities
Attention to detail and ability to work under own initiative with excellent time management skills
What you'll receive from us
£450 flex-pot annually, discounted shopping & cycling scheme
25 Days Holiday + Bank Holidays (with an extra day every year up to 30 days)
Company pension scheme matched up to 12%, life cover at 4x your salary
Flexible working - we're committed to giving people flexibility as widely as possible
Options for private medical insurance, dental insurance & critical illness cover
We are committed to our Equality Diversity and Inclusion strategy and believe that you can truly be yourself at SNG.
This is a great opportunity to join the team as we progress through an exciting period of change at SNG. We pride ourselves on having a relaxed, supportive and forward-thinking culture, working collaboratively to achieve success.
About the Company
SNG (Sovereign Network Group) was formed in October 2023 through the merger of Sovereign and Network Homes. We provide over 84,000 homes and invest in communities across the South of England, as well as aiming to create thousands of new affordable places for people to live every year. Our purpose is to provide quality affordable homes and places, that people love for generations. We aren’t just here for now or for profit - everything we earn we invest so that our customers now, and in the future, have a sustainable home th... Know more
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