People Administrator (Operations)
On site
London, United Kingdom
Freelance
21-03-2025
Job Specifications
Who We Are
At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.
Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.
People Operations Administrator
We are looking for an experienced People Operations Administrator to join our growing HR team. The role will be responsible for managing all HR administration, assisting with people projects and the main point of contact for any HRIS questions across the business (WorkDay).
Reporting into our People Operations Partner this is an ideal role for a strong people/HR administrator that is interested in developing within a systems dedicated role across a leading creative agency.
Key Tasks
Manage the New S tarter P rocess:
Issuing contracts of employment and new starter packs
Responsible for adding new starters to our People system
Responsible for completing the first day HR induction process (Health & Safety Tours, Access Passes etc.).
Responsible for reference administration
Complete IT set up and extensions when required
Ensure all new starters complete mandatory training including, but not limited to:
WPP Compliance Training
IPA Training
Company Induction
First day/week induction and onboarding
Manage the Leaver Process:
Responsible for processing leavers in our People systems
Ensure Leavers Letters are issued in a timely manner and set up exit interviews.
Ensure that employee IT access is shut down on last day and all equipment is collected
Provide payroll support - supporting during the monthly payroll process and provide support on employee payroll and benefit questions
Workday - the Workday 'Guardian' or 'Oracle' - be the main point of contact for Workday queries and support for the wider People team with any updates/changes.
Support With Other Employee Lifecycle Processes
Coordinate probationary period administration and contract extensions, along with any Fixed Term to Permanent conversions
Provide support to People Team in handling employee relation concerns.
Ensure employee data and personnel files are accurate and compliant with GDPR and internal standards
Provide support on projects and initiatives as needed.
Manage all regular reporting for the People team - including weekly Starters/Leavers report, Work Anniversaries and any additional adhoc reporting
Requirements:
Workday experience is essential
First and foremost, you will be passionate about delivering an outstanding employee experience
You will have great communication skills and be a real 'People Person'
You will have an excellent attention to detail
You will have experience working at a similar level within the UK market
You will have a proven ability to effectively manage and administer processes and programmes
You will be able to manage multiple projects while maintaining accuracy
You will have the ability to foster strong, credible relationships with employees
You will the ability to pick up new systems quickly. Prior knowledge of People and Business systems is beneficial but not essential
At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization-creators, doers, innovators, makers, and thinkers-who drive not just marketing, but meaningful experiences that resonate in every action and interaction.
VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X.
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About the Company
VML is a global powerhouse born from the unification of Wunderman Thompson and VMLY&R — two of the world's most powerful and accomplished creative agencies with complementary capabilities and geographic strengths. We have an industry-unique opportunity to provide our client partners with a fully integrated offering across brand experience, customer experience and commerce practices — powered by deep data and technology experience. For more information, visit www.vml.com. Know more
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