Dose Records and CIDI Coordinator
On site
Chilton, United Kingdom
Freelance
12-03-2025
Job Specifications
Job Summary
The Centre for Radiation, Chemical, Climate and Environmental Hazards (RCCE) is part of the UK Health Security Agency and is responsible for promoting improved health and reduced harm from:
Radiation
Hazardous chemicals in the environment
Environmental change
Extreme weather events such as flooding.
RCCE's Functions And Responsibilities Include
Providing advice on the topics above
The assessment of health risks by means of research and collaborative projects
Providing commercial services for radiological and chemical hazard protection
Covering key roles in the RCCE Emergency Plans, especially plans for major radiation incidents which need to be maintained in a state of readiness.
The Personal Dosimetry Service (PDS) is a commercial service that serves over 5,500 employers working with ionising radiations in the industrial, research and medical sectors, by assessing the radiation doses to their employees. This is carried out by means of passive personal dosemeters, which are issued used by the employee then returned to PDS for processing and reporting. The service helps build experience which informs UKHSA's advice to government and users of radiation and makes a significant contribution towards the agency's income.
Main duties of the job
Working within the Dose Records Office of PDS, the post holder will be responsible for:
Coordinating the main routine functions of the dose records tasks including assisting with the PDS bespoke database.
Work as part of a small team which is responsible for the maintenance of Dose Records for radiation workers, as set out within the scope by the Health & Safety Executive (HSE) for Requirements for Approved Dosimetry Services under the Ionising Radiations Regulations 2017 (RADS).
Helping to maintain the 8,000+ dose records held on the PDS database, checking and amending dose history data when new data becomes available.
Work closely with the Coordination & Records Manager to ensure the data is maintained promptly and accurately and adheres to both the RADS and the Ionising Radiations Regulations 2017 (IRR17).
Identifying improvements to PDS bespoke software, review record keeping aspects of the office procedures as well as manual and quality assurance procedures.
Interpretation of reports, technical documents such as the RADS and IRR17 plus relevant correspondence, answering queries from customers, other ADS's, CIDI and other radiation professionals.
About us
We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.
UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.
Please visit our careers site for more information https://gov.uk/ukhsa/careers
Date posted
25 February 2025
Pay scheme
Other
Salary
£29,109 to £34,131 a year per annum, pro rata
Contract
Permanent
Working pattern
Part-time, Job share, Flexible working
Reference number
919-HM-23072509-EXT
Job locations
UKHSA Chilton
Chilton
OX11 0RQ
Job Description
Job responsibilities
Your Key Responsibilities Will Include To
Be responsible for the main routine management of the dose records data; ensuring accuracy at all times
Manage special entry applications plus checking of estimates and manual doses to ensure these adhere to the requirements of the Regulations and approvals of the service.
Enter dose history data onto the PDS bespoke database and issue new/amended/updated reports to customers. This includes entering dose and personal data on, and extracting data from, the database to answer queries. Data entry to Dose Histories is mainly manual and requires a high level of thoroughness and accuracy.
Provide information/advice to both new and existing customers on all aspects of the Dose Record Keeping Service.
Liaise with the CIDI representative and C&R Manager to ensure dose data is transferred promptly and accurately to the CIDI database as required by RADS.
Communicate effectively with customers on the more complicated queries verbally or in writing (email/post), and through our on-line service to ensure their queries are answered.
Communicate well with colleagues from their own and other teams in PDS, as well as internal RPAs to ensure an effective service for the customer
Help deal with queries regarding the Dosimetry On-Line (DOL) system by working closely with the Service Team Leader to propose enhancements to improve the software and general administrative duties.
Ensure QA procedures are followed at all times and monitor accuracy of doses added to records.
The post holder will be required to work within the team and to tight deadlines laid out in the RADS and by customer requirements.
Provide recommendations to line managers on potential improvements to office procedures to improve efficiency or effectiveness of the service and to the database used for coordination and record keeping of PDS.
Provide deputy supervision and team leadership to the Dose Records Office on all dose record keeping aspects
Check and issue Quarterly & Annual Reports via email (or post) to customers and authorised RPAs
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Essential criteria - you will be assessed on the below 9 essential criteria, which have been selected from the Job Description Document.
Selection process details
This vacancy will be assessed using a competency-based framework which will assess your Qualifications, knowledge and experience and/or skills and capabilities outlined in the essential criteria.
Required
You will be required to complete an application form. You will be assessed on the 9 essential criteria listed, and this will be in the form of a:
Application form (Employer/ Activity history section on the application
750 word Statement of Suitability
This should outline how you consider your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.
Please note that you will only be assessed on the essential criteria listed within the advert and not all those listed in the job description.
The Application form and Statement of Suitability will be marked together.
Longlisting: In the event of a large number of applications we will longlist into 3 piles of:
Meets all essentialcriteria
Meets some essential criteria
Meets no essential criteria
Piles Meets all essentialcriteria and Meets so...
About the Company
The UK Health Security Agency (UKHSA) is an executive agency of the Department of Health and Social Care. The UK Health Security Agency (UKHSA) is responsible for planning, preventing and responding to external health threats, and providing intellectual, scientific and operational leadership at national and local level, as well as on the global stage. Know more
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