Digitisation Assistant – Hillsborough x 2
On site
Warrington, United Kingdom
Full Time
12-03-2025
Job Specifications
Warrington
Job Summary
As a Digitisation Assistant in the Hillsborough team you will be welcomed into a dynamic and inclusive directorate working to undertake digitisation of historical material, following appropriate preservation and digitisation standards, relating to the Hillsborough Stadium Disaster of 1989 and its aftermath. The IOPC is on a journey to develop its culture, perspectives and ethos to support the organisation’s core outcomes and this is your opportunity to enter into the varied world of IOPC digitisation, allowing you to develop your mindset and approaches to contribute to improving the police complaints system in England and Wales.
The post holder will undertake quality assurance of digitised records, searching a range of systems to assess duplication, also assist with the ongoing investigation.
Job Description
To undertake the digitisation of the Hillsborough archive material, for which the IOPC are custodians, ensuring appropriate digitisation and preservation standards are adhered to and the safety of and appropriate handling of the record at all times
To ensure the integrity of the historic archive material relating to the Hillsborough Stadium Disaster and its aftermath is maintained by locating, retrieving and re-shelving records in a timely and accurate manner
To quality assure all scanned records, through searching through a range of systems including databases and spreadsheets utilised by IOPC
To ensure at all times that information contained within the collections is managed lawfully under the terms of the Data Protection and Freedom of Information Acts. To safeguard information and ensure it is not released unlawfully or restricted unnecessarily
To perform audits of digitised material to ensure the completion of the digitisation project and to determine the quality of the records of this digitised material, providing suggestions for improvements and quality assurance. Including audio visual material held on removeable media, ensuring digital continuity and preservation is maintained for future posterity.
To assess the risks of this content and assisting in the migration of this content to a secure format. At all times adhering to the IOPC Digital Continuity Police and Hillsborough Retention Schedule (in development)
To quality assure the redactions work of Legacy Team Members, to ensure all file names and scan quality have remained of a high standard and nothing has been changed or altered in error
To undertake the digitisation of the Hillsborough archive material, for which the IOPC are custodians, ensuring appropriate digitisation and preservation standards are adhered to and the safety of and appropriate handling of the record at all times
To ensure the integrity of the historic archive material relating to the Hillsborough Stadium Disaster and its aftermath is maintained by locating, retrieving and re-shelving records in a timely and accurate manner
To quality assure all scanned records, through searching through a range of systems including databases and spreadsheets utilised by IOPC
To ensure at all times that information contained within the collections is managed lawfully under the terms of the Data Protection and Freedom of Information Acts. To safeguard information and ensure it is not released unlawfully or restricted unnecessarily
To perform audits of digitised material to ensure the completion of the digitisation project and to determine the quality of the records of this digitised material, providing suggestions for improvements and quality assurance. Including audio visual material held on removeable media, ensuring digital continuity and preservation is maintained for future posterity.
To assess the risks of this content and assisting in the migration of this content to a secure format. At all times adhering to the IOPC Digital Continuity Police and Hillsborough Retention Schedule (in development)
To quality assure the redactions work of Legacy Team Members, to ensure all file names and scan quality have remained of a high standard and nothing has been changed or altered in error
Person specification
Essential Experience
Experience of handling and working with archive material, and document production
Experience of digitisation of archival material
Experience of quality assurance
Understanding of archive cataloguing standards and principles, including ISAD(G)
Ability to retrieve detailed information from sources accurately
Experience of working with information within a Data Protection and Freedom of Information environment
Experience of working with discretion, confidentiality and sensitivity
Experience of working to tight deadlines and adjusting working practices accordingly
Knowledge of relevant legislation, standards and procedures in relation to collections management
Proven experience of working effectively in a team environment
Ability to work independently with minimal supervision
Experience of having worked with multiple time demands and deadlines, exercising judgement on time management
Desirable Experience
Experience of researching the HOLMES 2 database for investigation material
Experience of using Relativity
Experience of digital preservation
Behaviours
We'll assess you against these behaviours during the selection process:
Delivering at Pace
Alongside your salary of £28,665, Independent Office for Police Conduct contributes £8,304 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
27.5 days paid annual leave (increasing with service to 32.5 days)
Options to carry over, buy or sell annual leave
Civil Service pension
Civil Service maternity leave package
PAM employee assistance programme
Access to Civil Service Sports Council (CSSC) membership
Cycle to work scheme
Opportunity to enjoy the latest home and electronics in a more affordable way provided by Vivup
Car Leasing Scheme
Staff networks focused on each of the protected characteristics – run for staff, by staff: Enable Network, Welsh Network, Pride and LGBTQI+ Network, Sex and Family Network, Race, Religion and Belief Network
Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity behaviours
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
We'll assess you against this Executive Officer (EO) Level behaviours during the selection process:
Delivering at Pace
This vacancy is using Success Profiles, to find out more, please click here.
Throughout the recruitment process we will also assess your Experience, Strengths, Technical skills and IOPC Values. As part of the application process, you will be asked to complete 3 sift questions based on the essential criteria.
Anticipated assessment and interview dates are likely to take place in April.
Feedback will only be provided if you atte...
About the Company
We are the police complaints watchdog for England and Wales. We are not the police - we are completely independent of them. We investigate the most serious complaints and conduct matters involving the police, and we set the standards by which the police should handle complaints. For more information please visit: www.policeconduct.gov.uk Know more
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