Team Personal Assistant - Fixed Term Contract
On site
London, United Kingdom
Freelance
12-03-2025
Job Specifications
We’re a national law firm with a local reach. Our philosophy is ‘we're legal and financial experts that care’ – something you’ll find in the way we work with our clients and how we support our teams. But we’re more than just a law firm – we’re a team of people working together to help individuals and businesses navigate life’s ups and downs. Working here you’ll feel a part of our friendly and inclusive environment.
We’ll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things and make a real difference to our clients and communities.
We're always looking to support our colleagues to work in a way that works best for them and everyone else, including our clients, the business and the regulators. Please speak to a member of our Recruitment and Onboarding team for more information.
An opportunity has arisen for a talented Personal Assistant to join our Support Services team based from our London office 5 days per week. Note this is a 6 months fixed term contract.
Your Role and What You'll Be Doing
The succesful candidate will be part of our national Client Services team, you’ll be a key member of the team acting as a key point of contact for clients and third parties involved in legal matters. You’ll work closely with our fee-earners to support them with any administrative, secretarial and non-billable tasks as well as working hard to provide exceptional client service.
Duties will include, but not limited to:
Communicating with our clients and third parties on behalf of partners and other fee-earners in the Private Client teams
Undertaking legal tasks to support fee earners
Supporting in the preparation of court bundles
Managing fee-earner diaries, booking travel arrangements.
Assisting with the billing process to be as efficient and effective as possible
Dealing with all matter maintenance
About You
We're looking for a Personal Assistant with a personable nature, who is highly organised and has excellent communication skills. Our ideal candidate will have the following:
A minimum of 3 years+ experience in a Legal Personal Assistant/Secretarial role in a law firm setting ideally, or in another regulated environment.
Demonstrable experience providing administrative support to a team of fee-earners.
The ability to support multiple fee earners at any time and to work collaboratively with other Personal Assistants when and where necessary.
A good understanding and knowledge of relevant case management systems.
Brilliant client facing skills along with good verbal and written communication skills
Excellent accuracy and attention to detail
If this sounds like you and you want to join a thriving team hit the apply button below for consideration!
Our Benefits - What We Can Offer You
25 days holidays as standard plus bank holidays - You can ‘buy’ up to 35hrs of extra holiday too.
Generous and flexible pension schemes.
Volunteering days – Two days of volunteering every year for a cause of your choice (fully paid)
Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.
We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you’re fully supported. This includes our Flexible by Choice programme which gives our colleagues more choice over a hybrid way of working subject to role, team and client requirements.
We have been ranked in the Best Workplaces for Wellbeing for Large Organisations for 2024!
Our responsible business programmes are fundamental to who we are and our purpose. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim.
Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It’s made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono.
Additional Information
As part of the Irwin Mitchell Group’s on-boarding process all successful applicants are required to complete the group’s employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, colleagues, clients, partners and other stakeholders.
We carry out pre employment screening to establish your eligibility to work in the UK, criminal record and financial checks with our trusted 3rd parties.
The employment screening process will fully comply with Data Protection and other applicable laws.
Irwin Mitchell LLP is an equal opportunity employer.
About the Company
Who We Are We’re legal and financial advisors with a difference, based in 26 UK locations and with an international presence as members of First Law International. Giving the best possible advice is about more than knowledge and expertise. It means understanding the people and businesses you work with as deeply as possible. It means taking the time to listen to what matters most to you. It’s what we call ‘the expert hand with human touch’. We’re a full-service law firm, which means whatever advice you need, we can help. Pe... Know more
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