- Company Name
- EIT Manufacturing
- Job Title
- Administrative Officer – Operations - EIT Manufacturing
- Job Description
-
Administrative Officer – Operations - EIT Manufacturing
Full-time position at the EIT Manufacturing ASBL (Headquarters) in Paris
About EIT Manufacturing
EIT Manufacturing is an initiative of the European Institute of Innovation and Technology (EIT), a body of the European Union. To find out more, please visit www.eit.europa.eu
EIT Manufacturing is the leading pan-European community fostering innovation in manufacturing through a unique active ecosystem. With 190+ partners, EIT Manufacturing connects businesses, startups, academia and research institutions to make innovation happen. www.eitmanufacturing.eu
Missions And Key Accountabilities
CEO Personal Assistance:
Acting as a point of contact between the CEO and internal/external stakeholders for meeting organisation.
Organising meetings and appointments.
Handling sensitive company and personal information with professionalism.
Onboarding and Offboarding Support
Assisting with the administrative onboarding and offboarding of EIT Manufacturing ASBL employees.
Supporting the onboarding and offboarding process for partner organisations (members).
Office Administration – Headquarter Office
Overseeing general office administration.
Serving as the primary contact for the landlord regarding access, security, and maintenance.
Manage yearly office closures.
Handling all official correspondence (sending and receiving letters).
Travel Agency Coordination
Acting as the key user for the travel agency trip booking platform.
Managing user profiles.
Serving as the primary point of contact for technical issues and questions, liaising with the agency’s Account Manager when needed.
Event Organisation & Meeting Support
Assisting in organising internal events .
Preparing agendas, taking minutes, and following up on action items.
Operational Support
Providing assistance in cross-functional tasks within the Operations team.
Organising files, reports, and correspondence for easy access.
Qualifications And Experience
Education: A degree or relevant qualification in Business Administration, Management, Secretarial Studies, or a related field is preferred.
Experience: A minimum of 3-5 years’ experience in a similar executive support or personal assistant role, ideally within a corporate environment.
Commitment to Excellence: Adherence to the highest standards and best practices in executing team assistant functions.
Process-Oriented & Detail-Focused: Strong analytical skills with the ability to balance structured thinking and creativity.
Exceptional Communication Skills: Excellent verbal and written communication skills. Fluency in English and French is mandatory, with additional European languages considered an advantage.
Strong Organisational Abilities: Well-developed organisational skills, with a proactive approach to improving efficiency through innovative ideas and solutions.
Team Player: Ability to collaborate effectively in an international environment, understanding the value of teamwork.
Independence & Integrity: A trustworthy professional who can work independently while maintaining confidentiality.
Multitasking & Service-Oriented Approach: Organised, proactive, and capable of managing multiple tasks efficiently with a strong focus on service delivery.
Technical Proficiency: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant digital tools.
We Offer
A full-time, unlimited duration employment contract (CDI) under French labour law.
A flexible hybrid working environment
A diverse team with colleagues from all over the world
A Strong network across manufacturing, academia, and startups in Europe.
Opportunities for career growth and continuous learning.
Meaningful work with a focus on sustainable innovation.
Location:
The role location will be Palaiseau or Paris 13. Remote work is allowed two days a week.
Reporting
The Administrative Officer - Operations will report to the COO of EIT Manufacturing.
Equal Opportunities
EIT Manufacturing values diversity and applies policies of equal opportunities. We welcome applications without discrimination, on any grounds. Candidates considering their interests having been prejudiced by a decision in a selection process may request a review of, or launch an appeal against, the decision adversely affecting them.
Selection Committee
A Selection Committee will be appointed to carry out the evaluation of applications submitted. Please note that the Selection Committee´s internal proceedings are strictly confidential.
Shortlisted candidates may be invited for an interview. Candidates may be asked to provide proof of qualifications, background, skills, and experiences by providing relevant documents.
Protection Of Personal Data
Candidates’ personal data are processed as required by Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation). For more information, please check the privacy statement on recruitment available Privacy Notice.
Closing date is March 14th, 2025
Participate in this exciting journey and send us your application now!
