Kosmos Recruitment Limited

About the Company

We founded Kosmos Recruitment with the view to providing an outstanding, bespoke service to our clients and the highest quality representation for our candidates. Our aim is to effectively search and place talented and motivated candidates in interesting and suitable opportunities on either a permanent or temporary basis.

Kosmos is a boutique, family run recruitment consultancy focused on the supply of high calibre candidates. Our ever evolving network is built on established relationships, ensuring our extensive searches yield the very best individuals for your team.

At Kosmos we are passionate about matching candidates with clients to help each develop and attain their goals. Our model is proven by the repeat business we maintain; our resources and expertise enable us to give our clients the time they need to find the perfect person.

Listed Jobs

Company Name

Kosmos Recruitment Limited

Job Title

Executive Assistant

Job Description

*Please note previous experience organising complex roadshows within Finance/the Investment Industry is essential*

We have a really fantastic 12 month Fixed Term Contract, for an Executive Assistant within an Investment firm, based in Mayfair, London. Our client is looking for someone who will be an excellent, collaborative team member in a large global firm.

You must have 8+ years of administrative support; including supporting a group and Senior members of the investment team. The role is varied and they want someone who really loves what they do. You will need to take ownership of your tasks, provide excellent support for your team support.

There are 3 other Administrative Assistants within the London office and they all thoroughly enjoy working there. You will work together and covering all nature of tasks to ensure the smooth running of the office. It's a lovely environment, everyone at the company works together, they work hard and you will be really looked after.


The role:

Extensive calendar management requiring interaction with both internal and external contacts, making decisions with minimal supervision as it relates to scheduling
Timely creation and management of heavy business travel schedules, both domestic and international
Extensive, meaty Roadshow organisation from start to finish
Some European travel to assist with Roadshows
Coordination and management of internal and external executive meetings; catering, dial-ins, video conference set-up, meeting materials
Answer incoming calls and properly handle messages
Accurate and timely production and submission of expense reports via Concur, management of company-issued credit card billings ensuring all expenses are allocated properly
Assist with special projects, provide project coordination support
Proactive organisation of workload/deliverables and managing timeline for success
Assist with contact management of the CRM database including data entry and ensuring accuracy of contacts and activity updates
Provide back-up support to other members of the Admin/office support team as needed
As a valued team member of the Admin team, help continuously improve and document standard operating procedures across the firm
Provide day-to-day general office support, as needed


Package
Base salary c. £70,000 -£75,000 PA (depending on experience and salary history)
Great benefits package including option to WFH x1 day/week (at your manager's discretion).

This Job Description is summary in nature, is not inclusive of all duties and responsibilities and is subject to change.

We are a small boutique firm and due to a high volume of candidates we regret to say that only those successful will be contacted.

Kosmos Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers

London, United Kingdom

Remote

08-01-2025