Nippon Express EMEA

Company Name: Nippon Express EMEA
Job Title: Air Export Coordinator
Job Description: Job Title: Air Export Coordinator (12 month FTC)

Location: Uxbridge, UK

The Nippon Express Group stands as a prominent global logistics service provider, with its Headquarters located in Tokyo, Japan. Our extensive portfolio encompasses a variety of services, including air and ocean freight forwarding, cargo handling, relocation services, and warehousing operations. With a workforce exceeding 73,000 professionals across more than 50 countries and regions, the NX Group is distinguished by its extensive international reach.

We are looking for a proactive and detail-oriented Air Export Co-ordinator to join our dynamic Exports team in Uxbridge on a 12 month fixed-term contract. This pivotal role ensures the seamless coordination of international shipments from collection through to delivery, maintaining the highest levels of customer service, compliance, and operational efficiency.

You will liaise with clients, carriers, and internal departments, ensuring accurate documentation, customs clearance, and timely movement of goods. Strong communication, organisation, and IT skills are key to success in this position.

Nippon Express is committed to continuous growth and expansion, offering exciting opportunities for career development and leadership in the UK region.

This role offers an exciting opportunity to contribute to the success of a leading logistics company, if you are an experienced Airfreight operator with a proven track record and a passion for excellence, we would love to hear from you.

Requirements

Key Responsibilities:

Manage end-to-end export processes including collections, airline bookings, and final delivery arrangements
Prepare and verify shipping documentation including AWBs, invoices, and customs declarations
Arranging collections from customers and deliveries to airline
Booking flights with airlines
Finalising Consolidations
Handle special shipment types such as GDP (Good Distribution Practice) and Dangerous Goods (DG), ensuring strict adherence to procedures
Coordinate customs clearances, with knowledge of IPRs, SIEL/OIEL licenses, and Carnet procedures
Finalise consolidations and conduct post-flight checks
Closing of files, completing invoicing on job level
Maintain accurate records and data entry using in-house systems and office software
Ensure timely and professional communication with customers, suppliers, and colleagues
Collaborate closely with team members and escalate issues to the senior management as required
Undertake any additional duties as assigned by management

What does the right candidate look like?

Previous Air Freight operations experience
Proficient in Microsoft Office (Excel, Word). Experience with AS400 and ASM Sequoia is a plus but not essential
Excellent communication skills, both written and verbal
A basic understanding of Aviation Security requirements
Strong attention to detail with the ability to work accurately under pressure
Effective team player who thrives in a fast-paced environment
Strong organisational skills with the ability to prioritise workload independently
Self-motivated with a problem-solving mindset

Benefits

What can we offer?

Competitive salary and benefits package
Scope for the role to made permanent for strong candidates, or offer alternative role within the business
A collaborative and supportive work environment
Exposure to international markets and logistics networks
20 days holidays + bank holidays
Free parking

Uxbridge, United Kingdom

Hybrid

07-04-2025

Company Name: Nippon Express EMEA
Job Title: Customs Coordinator
Job Description: Job Title: Customs Co-ordinator (12 month FTC)

Location: Uxbridge, UK

The Nippon Express Group stands as a prominent global logistics service provider, with its

Headquarters located in Tokyo, Japan. Our extensive portfolio encompasses a variety of services, including air and ocean freight forwarding, cargo handling, relocation services, and warehousing operations. With a workforce exceeding 73,000 professionals across more than 50 countries and regions, the NX Group is distinguished by its extensive international reach.

We are seeking an organised, detail-oriented Customs Co-ordinator to join our fast-paced freight forwarding team on a 12 month fixed-term contract. This role is central to ensuring shipments comply with all customs regulations, moving efficiently across international borders.

The ideal candidate will have experience in customs procedures, excellent communication skills, and the ability to thrive under pressure. You'll work closely with operations, customers, and HMRC to ensure smooth customs clearances for imports and exports.

Nippon Express is committed to continuous growth and expansion, offering exciting opportunities for career development and leadership in the UK region.

This role offers an exciting opportunity to contribute to the success of a leading logistics company, if you are an experienced Customs operator with a proven track record and a passion for excellence, we would love to hear from you.

Requirements

Key Responsibilities:

Complete and submit accurate import/export customs declarations in a timely manner
Ensure compliance with HMRC and other regulatory bodies for all shipment types
Manage customs processes including IPR/OPR, SIEL/OIEL licensing, AEO standards, and transit procedures
Liaise with internal departments mainly but on occasions with customers directly to obtain necessary documentation and resolve queries
Track and monitor shipments through the customs process, resolving any issues or delays
Maintain accurate and up-to-date records in compliance with legal and audit requirements
Use in-house systems and software platforms ASM Sequoia to process customs entries
Stay updated on customs regulations and industry changes
Support internal teams with customs-related guidance and documentation reviews
Escalate non-compliance or procedural issues to the Customs Manager when necessary
Assist with audits, reporting, and KPI tracking for the customs function

What does the right candidate look like?

Proven experience in a customs clearance or freight forwarding role is essential
Strong knowledge of UK customs procedures, tariff classifications, valuation, and import/export controls
Familiarity with customs systems such as ASM Sequoia, CHIEF, CDS, or similar platforms
Proficient in Microsoft Office (Excel, Word, Outlook)
High attention to detail and excellent data accuracy
Excellent written and verbal communication skills
Strong problem-solving skills and ability to work under pressure
Team player with the ability to work independently and manage multiple priorities
Knowledge of carnet entries, excise movements, and bonded warehousing
Completing post entry amendments

Benefits

What can we offer?

Competitive salary and benefits package
Scope for the role to made permanent for strong candidates, or offer alternative role within the business
A collaborative and supportive work environment
Exposure to international markets and logistics networks
20 days holidays + bank holidays
Free parking

Uxbridge, United Kingdom

Hybrid

07-04-2025

Company Name: Nippon Express EMEA
Job Title: Supervisor Reporting & Control
Job Description: The Nippon Express Group is one of the leading global logistics service providers whose Japanese corporation is headquartered in Tokyo. Our services range from air and ocean freight forwarding to cargo, removal services and warehouse operations. The company has numerous freight centers, warehouses and provides logistics services in over 45 countries on six continents with a global network of over 70,000 employees. The logistics focus is mainly on automotive and fashion industries, pharmaceutical products and further consumer goods. Within the past years Nippon Express has been on a continuous growth path in Belgium and we are looking for new talents to join our mission.

The Supervisor Reporting and Control is responsible for the timely and accurate financial reporting, which is the baseline activity of F&A. By reporting, Nippon Express can focus on financial improvements.

Various F&A KPI controls and Monthly, Quarterly, and Annual internal and regulatory reporting and its control, supporting F&A Manager's target
General Expense Booking, including salary and HR related requisitions, with company-specific cost centre allocation rules
Overview and follow-up of daily bank booking completion
A further Management accounting establishment

Requirements

Accounting ERP experience and good data management skills
Experience in the creation of financial/management accounting reports
Accounting / Finance / Audit academic background
Overall understanding of balance sheet structure in order to take up a controlling role
IT literacy (Excel, Access, Power BI, Tableau). If you do not have experience, you must be comfortable to learn a new tool and functionality
Team player and "can do" mindset.
Time management skills
Flexible to adjust to the changing environment
Data management skills
English is a must. Dutch is a strong asset. Any other language is an asset
Clear communication skills
Co-operative mindset

Benefits

Full-time contract, undetermined time
Attractive salary package, including 13th month
Meal vouchers and ecocheques
Hospitalization insurance + group insurance
Transport reimbursement according to CLA PC 226
20 vacation days + 6 ADV days + 1 NXB day after 3 years + 1 CLA day after 1 year
Mobile phone + subscription
Laptop
Free coffee, tea, water, soup
You will be part of a dynamic team
Benefits Plan ("MyChoice")

Machelen, Belgium

Hybrid

09-04-2025

Company Name: Nippon Express EMEA
Job Title: Quality Officer Pharma
Job Description: As a Quality Officer specializing with a focus on Good Distribution Practices (GDP), you will play a crucial role in ensuring the highest standards of quality and compliance within the pharmaceutical distribution process. This role requires meticulous attention to detail, strong regulatory knowledge, and effective communication skills to uphold regulatory requirements and maintain product integrity throughout the supply chain.

Compliance Oversight

Monitor and ensure compliance with Good Distribution Practices (GDP) regulations, guidelines, and standards set forth by regulatory authorities such as the FDA, EMA, and other relevant agencies
Conduct regular audits and inspections of facilities, processes, and documentation to verify adherence to GDP requirements
Collaborate with cross-functional teams to implement corrective and preventive actions (CAPAs) to address any identified non-compliance issues

Documentation management

Develop, review, and maintain documentation related to GDP compliance, including Standard Operating Procedures (SOPs), work instructions, and quality records
Ensure accuracy, completeness, and traceability of documentation related to the distribution process, including shipping documents, and temperature logs
Implement document control processes to manage revisions, approvals, and archival of quality documentation

Quality Assurance

Perform risk assessments and quality risk management activities to identify and mitigate potential risks to product quality and patient safety
Conduct internal quality reviews and assessments to evaluate the effectiveness of quality systems and processes
Support the investigation of deviations, out-of-specification results, and customer complaints related to distribution activities, ensuring timely resolution and appropriate documentation

Training and Education

Develop and deliver training programs on GDP requirements, quality systems, and compliance standards for employees involved in the distribution process
Provide guidance and support to personnel to ensure a thorough understanding of their roles and responsibilities in maintaining GDP compliance

Continuous Improvement

Identify opportunities for process optimization and efficiency improvements within the distribution operations while maintaining compliance with GDP regulations
Lead or participate in quality improvement initiatives, root cause analyses, and implementation of corrective actions to enhance overall quality performance
Monitor key performance indicators (KPIs) and quality metrics to assess the effectiveness of quality systems and drive continuous improvement efforts

Requirements

Developing and maintaining quality documentation, including Standard Operating Procedures (SOPs), and quality records
Knowledge of QMS principles and practices to ensure effective management of quality processes and systems
Strong analytical and problem-solving skills
Ability to conduct risk assessments and quality risk management activities
Attention to detail and data-driven decision-making
Excellent communication skills, both verbal and written
Ability to collaborate with stakeholders across different departments to implement quality initiatives, address compliance issues, and drive continuous improvement
Ability to lead or participate in quality improvement projects, root cause analyses, and implementation of corrective and preventive actions (CAPAs)
Ability to work independently, prioritize tasks, and manage multiple projects simultaneously in a fast-paced environment
Time management skills to meet deadlines, respond to regulatory requests, and ensure timely completion of quality-related activities
Commitment to upholding ethical standards and integrity in all quality-related activities
Willingness to stay updated on industry trends, regulatory changes, and best practices in pharmaceutical quality and distribution
Commitment to ongoing professional development through training
In-depth understanding of Good Distribution Practices (GDP) regulations and guidelines issued by regulatory authorities such as the FDA, EMA, and other relevant agencies
Professional terminology in ENG and NL. Japanese is an asset
Knowledge of MS Office

Benefits

Full-time contract, undetermined time
Attractive salary package, including 13th month
Meal vouchers and ecocheques
Hospitalization insurance + group insurance
Transport reimbursement according to CLA PC 226
20 holidays + > 10 extra days
Mobile phone + subscription
Free coffee, tea, water, soup
You will be part of a dynamic team
Benefits Plan ("MyChoice")

Machelen, Belgium

On site

25-04-2025

About the Company

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